Coronavirus

CARES (HEERF I) and CRRSAA (HEERF II)

Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act authorizes the Secretary of Education to allocate formula-based grant funds to institutions of higher education. A portion of these funds under section 18004(c) of the Act, are to provide emergency financial aid grants to currently enrolled students for expenses related to the disruption of campus operations due to Coronavirus. These expenses may include; travel, moving, technology, course materials, food, housing, health care, child care, and other expenses related to leaving campus and remote learning.

CCS signed and submitted the Certification and Agreement form requesting the Emergency Financial Aid Grants to Students under section 18004(c) of the Act in the amount of $568,245. We are pleased to report that the College has received its share of the Emergency Financial Aid Grants to Students.

The U. S. Department of Education has stipulated that students must meet Title IV funding eligibility, which is determined by completing a FAFSA in order to receive a distribution from the CARES Act funding. In addition, students who have not completed their FAFSA application may be eligible to receive these funds by meeting the following qualifications: 1. Have a valid social security number, 2. Must have established U.S. Citizenship status, 3. Males between the ages of 18-26, must have registered for the U.S. Selective Service, 4. Have a high school diploma, GED, or completion of high school in an approved homeschool setting.

College leadership reviewed various options for distributing this funding to students and came to the conclusion that all students have been impacted by the COVID-19 Pandemic and have incurred unexpected expenses related to the disruption of campus operations. We have created a fair and equitable plan to distribute this funding to all students who have filed a FAFSA and meet Title IV eligibility and those we have determined would meet Title IV eligibility if they had filed a FAFSA. The number of students who are or could be eligible to participate in Federal student financial aid programs is 1209.

The formula used to calculate the allocation for each college was partly based on the number of Pell recipients, and because these are our most needy students, the College has given Pell recipients a higher amount of funding. The College also allocated these funds based on the students’ enrollment status (full-time, three-quarter time, part-time, and less than part-time), at the time of distribution as illustrated in the chart below:

CARES Act (HEERF I) Emergency Relief Fund – Student Portion

GroupingsDollar AmtNo. RecipientsTotal Amt
Pell Recipients
Full-Time$705 335$236,175
Three-Quarter Time$530 58$30,740
Part-Time$350 28$9,800
Less Than Part-Time$175 3$525
Sub Total424$277,240
Non Pell Recipients
Full-Time$400 640$256,000
Three-Quarter Time$300 83$24,900
Part-Time$200 46$9,200
Less Than Part-Time$100 16$1,600
Sub Total785$291,700
Total1209$568,940

There are 118 students who do not meet the requirements for Title IV eligibility and they will receive a distribution from CCS institutional funds based on the “Non-Pell Recipient” section of the chart above.

We are grateful for this funding through the CARES Act and the opportunity to pass this funding on to our students. On May 6, 2020, all students received an email with the information contained on this webpage. Funds are being disbursed to students the week of May 11, 2020.

CARES Act (HEERF I) Emergency Relief Fund - Institutional Portion

Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act authorizes the Secretary of Education to allocate formula-based grant funds to institutions of higher education. A portion of these funds under section 18004(c) of the Act, allows the Recipient to use up to 50 percent of the funds received to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of preenrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship (collectively referred to as “Recipient’s Institutional Costs”).

CCS signed and submitted the Certification and Agreement form requesting the Institutional Portion under section 18004(c) of the Act in the amount of $568,244. We are grateful and pleased to report that the College has received its share of this funding.

The College used this funding to reimburse a portion of the $1,757,562 it refunded to students for prorated housing and meal plan refunds, as well as, the entire resource fee refund. The Final Report for Quarterly Budget and Expenditure Reporting under CARES Act Section 18004(a)(1) Institutional Portion is available for review.

Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (HEERF II)
Student Portion

On February 22, 2021, the College received a Grant Award Notification (GAN P425E200237 - 20C.4.1 – Student Portion) from the US Department of Education stating that the College has been awarded $568,245 under Section 314 of the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) or HEERF II funding.

According to the grant terms and conditions of the award to CCS, as well as related guidance provided with the HEERF II funding, institutions are encouraged to prioritize grants to students with exceptional need, such as students who receive Pell Grants. However, students do not need to be Pell recipients or students who are eligible for Pell grants in order to receive a financial aid grant. College leadership reviewed various options for distributing this funding to students and the decision was made to provide funding to all 417 Pell Grant recipients. The College will allocate these funds based on the students’ enrollment status (full-time, three-quarter time, part-time, and less than part-time), as of February 11, 2021.

CCS is grateful for this funding through the CRRSA Act and the opportunity to pass this funding on to our students. HEERF II emergency grants were provided to currently enrolled Pell Grant recipients the week of March 29, 2021, totaling $569,590 as shown in the chart below. The Executive Committee of the Board of Trustees approved this resolution at its March 25, 2021 meeting.

CRRSAA (HEERF II) Student Portion – Emergency Grants to Students

Student Portion = $568,245

GroupingsDollar AmtNo. RecipientsTotal Amt
Pell Recipients
Full-Time$1,485 328$487,080
Three-Quarter Time$1,110 49$54,390
Part-Time$740 36$26,640
Less Than Part-Time$370 4$1,480
Total417$569,590